Convening, and making Arrangements for, the BOD & Shareholders Meetings including arrangement/compilation/filing/dispatch/ publishing of Notices and Working papers/files for meeting participants
Ensuring Attendance Sheets/relevant documents of Participants in BOD/Shareholders meetings are properly signed/arranged/ organized
Perform Corporate Compliance for the organization and their Boards and Committees
Taking Minutes of BOD/Shareholders meetings, Preparation of Minutes and handling correspondence before, during and after meetings
Ensuring that BOD/Shareholders’ meeting decisions comply with applicable laws; and agreements, legal forms and other legal documents are properly signed and executed by authorized signatories
Liaising with Financials Department for Dividend Payments/Resolution of Shareholders’ Complaints relating to unpaid/lost dividends
Statutory Filings and Announcements to regulators including SECP, PSX, CDC and Share Registrar
Proof reading of all the Minutes of BOD/Shareholders Meetings, Circular Resolutions, Director’s Reports/ Reviews, Corporate Advertisements and any other documents before dispatch/publishing
Translating documents and review/correct translation of documents which are required to be in Urdu language
Drafting/reviewing of agreements/contracts and discussion with relevant persons for negotiable terms and conditions
In drafting of Letters, Correspondences, Replies to Notices/Letters etc.
Attending the Board/Shareholders Meetings and taking notes of proceedings of meetings
Dispatch of Reports and required/relevant documents to shareholders, regulators and other stakeholders
Providing relevant documents and data to the internal auditors for yearly corporate compliance audit
Providing relevant documents and data to the external auditors for Half yearly Review and Annual Audit of corporate compliance.
Maintain and regularly update records of Zakat Deduction/Deposit in relation to Dividends
Maintain and regularly update records of Shareholders’ Complaints
Maintain and regularly update records of Legal Documents in the Department
Maintain and regularly update Corporate Correspondence records and Statutory registers/Books
Maintain and regularly update Checklists for Corporate Compliance with proper legal research
Draft and regularly update departmental SOPs and SLAs (with other depts.) with proper research
Review Company Website regularly, and mark inadequacies and arrange for compliance
Correspondence and communication with the shareholders regarding their issues and concerns e.g. the payment of dividends or any other issues
Correspondence with the share registrar regarding the concerns of shareholders and expediting prompt resolution of concerns
Correspondence with Zakat Audit Authorities and arrangement/provision of relevant documents for audit purposes in coordination with Share Registrar
Physically appearance on behalf of group companies in to various govt. office, courts, tribunals including offices of Zakat audits as and when required
Continuous legal research and monitoring of the websites of SECP and PSX for any changes and updating in any laws or procedures statutory authorities pertaining to the Company
To perform ad-hoc assignments in relation to Corporate Compliance and Legal Affairs as and when assigned by HOD
Dedication to the job
Seriousness and Commitments
Dedication to the job, Seriousness and Commitments, Time Management, Accuracy, Communication Skills,
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